Cuesta College Student Life & Leadership: Club Handbook

Our club’s official! What are our rights and privileges?

  1. Reservation of Rooms for Meetings

    In order for a club to reserve a room, a Student Activity Request form must be completed and approved by the appropriate personnel. The Student Life and Leadership Office must approve any student activity for a club or event that is on- or off-campus. The Student Activity Request form is available in the Student Life and Leadership Office, at the Student Services building at the North County campus, and in club packets.

  2. Key and Equipment Check-out Policy

    All approved clubs/organizations may check out certain keys and equipment at the Student Life and Leadership Office reception desk at the SLO Campus. Students must offer their driver’s license or student identification card and car keys. These will be kept in a secure place in the Student Life and Leadership Office and will be returned to the student when the key/equipment is returned. The person who checks out the key/equipment from the Student Life and Leadership Office will sign the key/equipment check-out log sheet. Keys/equipment must be returned immediately after use. Keys and equipment cannot be handed off from one person to another without being signed for on the key/equipment check-out log. The person responsible for the key/equipment is the one whose name appears on the log sheet.

    Lost or unreturned keys and equipment are subject to a $25.00 replacement feeby the person who checked out the key/equipment on the log sheet. Check-out privileges may be revoked as determined by the Student Life & Leadership Office.

    Currently the keys and equipment which are available to clubs for check out are listed below.

    • San Luis Obispo Campus
      • Keys
        Student Center keys
        1. Publicity workroom cabinets/drawers
        2. Glass display case
        3. Conference Center
      • Equipment
        1. Copy-count card for ASCC Office photocopier
        2. Staple gun
        3. Electric cart (you must be a licensed, trained, and approved driver)
        4. Digital camera
        5. ASCC Pop-Up Tent

    The NCC student clubs may also have access to any publicity supplies at the SLO Campus Student Center.

  3. Clubs Fair

    The Clubs Fair has proven to be the best recruiting tool for all clubs and organizations. Normally held each semester, all clubs and organizations are encouraged to attend and operate a booth with club information and memorabilia, or to utilize the event as a fundraiser. This event takes place on both campuses.

  4. Club Mailbox

    The college provides each club a mailbox in the ASCC office. This allows the college students to be in contact with each other. Individual club members should check the club mailbox daily.

  5. Photocopy Privileges

    SLO Campus

    1. Reprographics–Building 6600, Ext. 3146

      Each club is assigned its own account through Fiscal Services. The Accounting Office will invoice each club monthly for that club’s usage. When a club needs to make copies of club-related items, the following procedures must be followed when using Reprographics for copying:

      1. Reprographics is to be used when more than 20 copies are being made. Reprographics requires48 hours notice to complete a job, so plan ahead!
      2. Reprographics requires a work order; office staff can help you complete this. On the line Department/division, print your club’s name and the correct student number.
      3. Obtain an approval signature on the Authorization line of the work order. Club members are required to have their club advisor sign off on all Reprographics work orders.
      4. When you receive your completed orders from Reprographics, the white copy of the Reprographics work order should be given to your club treasurer so that he/she can reconcile the charges on the monthly invoice.

    North County Campus Reprographics–Room N1031/33, ext. 4262

    Reprographics on the North County campus offers essentially the same services that you’ll find on the SLO campus.

  6. ASCC Copier

    The photocopier in the ASCC Offices, room 5307, in the Student Center on the SLO Campus is available to use for ASCC/clubs purposes (no matter which campus you attend!). The copier is limited to no more than twenty (20) copies. There is a procedure to follow, so please ask office staff to show you how it works the first time.

  7. Club Development Funds

    The Club Development Fund provides support for club recruitment. A club should consult with the ASCC Clubs Commissioner on funding available for club use. It is illegal to have an account off-campus. Only clubs with an approved club representative on Senate are eligible for ASCC funds.

    1. Education Code 76062. The governing board of a community college district may authorize any organization composed entirely of students attending the colleges of the district to maintain any activities, including fundraising activities, as may be approved by the governing board.
    2. Education Code 76065. The governing board of any community college district shall provide for the supervision of all funds raised by any student body or student organization using the name of the college.

    Any questions regarding club funds should be forwarded to the Finance Director or the ASCC Clubs Commissioner.

  8. Advertising Opportunities

    Publicity can make or break an event on both campuses so its importance should never be underestimated. Once a club decides when the publicity should start, then it must decide where to display the advertising. This is why the Student Senate provides so many tools for club use.

    When advertising, the following information should be on all materials:

    1. College name
    2. Event name
    3. Sponsored by
    4. Date and day of the week
    5. Time
    6. Location
    7. Admission charge (if any)

    Flyers must have the club advisor’s signature on them and rolling signboard signs must be approved by the Student Life and Leadership Office prior to distribution or posting. Please note that flyers are only allowed in areas designated in the Campus Publicity Guidelines. (Consult policy on both campuses.) Also, the Publicity Tools Request must be submitted to the Student Life and Leadership Office at least two weeks prior to the date the club wants to use them. Refer to the Campus Publicity Guidelines for details. All advertising must be removed upon completion of the event.

    1. Rolling Signboards, Student Center Display Case

      Reminder: Requests must be completed and submitted to the Student Life and Leadership Office at least two (2) weeks prior to the event.

    2. Student Center Electronic Signboard
    3. Public Service Announcements (PSAs)

      Clubs can advertise their events through KGUR, Cuesta’s radio station. Check with the radio station for PSA forms.

    4. PSA for County Newspapers/Radio and TV Stations

      Give your PSA to the director of Marketing and Communications in building 8100.

    5. Newspaper Articles and Ads

      The Cuestonian newspaper will consider printing your announcements if the article is submitted before a regularly announced deadline. Clubs can also buy ads in the school newspaper. Contact The Cuestonian, 546-3288, for costs.