Cuesta College Student Life & Leadership: ASCC Bylaws

Bylaws For Clubs Accessing ASCC Funding

  1. ASCC Approved Clubs
    1. The Senate will decide which clubs may access any ASCC funds based on the following requirements:
      1. The clubs must have a representative in the Senate.
        1. Club representatives must retain their voting status throughout the academic year.
      2. The clubs must be active on campus.
        1. The ASCC will decide, based on information provided by the club, whether or not a club is active.
          • New clubs will provide information on their intent to be active.
      3. The percentage of club members who have paid the ASCC fee must be representative of the total percentage of Cuesta students who have paid the ASCC fee for the given semester.
    2. If a club fails to meet these requirements, it will be ineligible for ASCC funding.
    3. All clubs that meet these requirements will have access to ASCC funding.
  2. Clubs Accessing ASCC Accounts
    1. Club Fair
      1. Activities account (4010) shall set aside money each semester for a club fair, the amount to be decided on by the Clubs Commissioner, ASCC Activities Director, and approved by Senate in the Activities Calendar and Budget.
        1. The Clubs Commissioner, along with the clubs participating in a club fair, will decide how to appropriate the funds.
    2. New Clubs and Clubs Suffering Hardships
      1. ASCC-approved clubs are entitled to a maximum of $50.00 per school year from the Club Development account (4050) after approval from Senate. The request must be submitted as a money proposal.
        1. The money proposal will be considered if the club is either a newly formed club, or a previously formed club which shows a zero ($0.00) balance, or hardship in its account at the time of the request.
          • The ASCC shall determine which clubs are suffering hardship based upon information provided by the club.
    3. Club Activities
      1. Clubs may request funds from the Activities account (4010) via the money proposal process.
        1. Activities must be beneficial to the students of Cuesta College, and must be open to all students.
        2. The activity must be free or offered at a reduced rate for current students who have paid the ASCC Student ID card fee and have a valid ASCC Student ID card.
          • The Senate shall determine whether or not an activity is beneficial to the students based upon information provided by the club.
    4. Conferences
      1. Active club representatives who are members of Senate and who wish to attend a conference with their clubs may request funding from the Student Government Conference account (4007) through the money proposal process to pay for approved expenses, i.e., registration and/or lodging. (Refer to Budget Guidelines for account 4007.)
        1. Those who access this account are subject to all rules, policies, and guidelines that are set forth by the ASCC and Cuesta College.
  3. Grants
    1. Annual Fundraising Grant
      1. Description
        1. If funds are available in the Club Development account (4050), all ASCC-approved clubs may apply to receive an annual grant in which the ASCC will provide $.50 for every $1.00 raised by the club.
        2. Grants are given on a first-come, first-served basis.
        3. The grants are not to exceed $250.00 per club, per semester, based on funding available.
        4. All grant requests must be received at least two weeks prior to the last Senate meeting of the spring semester.
        5. The grant procedures may be revised annually by the Club Commissioner and active club representatives.
        6. Additional grant funding exceeding the annual Club Development account maximum may be awarded from Reserves account (4080) upon approval from Senate.
      2. Procedure
        1. ASCC may approve grant requests based on, but not limited to, several factors:
          1. The cause of the fundraising is deemed worthy of supplementary funds by ASCC.
          2. The proper requests and forms are filled out completely, correctly, and in accordance with ASCC and Grant Request Procedure guidelines.
          3. The fundraising event benefits Cuesta students directly or indirectly.
          4. All actions on the part of the club requesting funds are in accordance with the Bylaws for Clubs Accessing ASCC Funding, Section 3 (see attached bylaws).
          5. Money has been allocated to the Club Development Account (4050) for the fiscal year
        2. All of the following forms/items must be submitted for a request to be considered: Money Proposal, Activity Request, Proposed Project, and Activities/Project Evaluation.
        3. ASCC must receive official items (receipts, deposit slips, etc.) to verify income received from the fundraiser.
        4. The following items may be requested as supplementary documentation at the discretion of ASCC: ASCC Project Checklist, Facility Use Request, Purchase Order/Expense Requisition, Speaker/Performer Contract, Physical Plant/Maintenance Request, ITS Request, and/or Publicity Tool Request.
Ratified by Student Senate 5/8/97.
Amended by Student Senate: 12/4/03, 02/12/04