Cuesta College Student Life & Leadership: ASCC Bylaws

Executive Cabinet Job Description Bylaws

President/Student Trustee

1. Enforces and upholds the ASCC Constitution.
2. Presides over all Executive Cabinet meetings as Chair, and is a voting member of Executive Cabinet.
3. Prepares the Executive Cabinet agenda with ASCC Advisor.
4. Works with the Vice President and Advisor in preparation of Senate agenda.
5. Responsible for the Senate agenda and runs the Senate meeting when the Vice President is absent.
6. Approves Executive Cabinet minutes prior to presentation at Executive Cabinet meetings.
7. Organizes an Executive Cabinet Retreat in the summer prior to the beginning of the fall semester.
8. Calls special meetings with the approval of Executive Cabinet.
9. Serves as ex officio member of ASCC committees.
10. Attends Student Senate meetings and functions.
11. Keeps accurate records.
12. Provides direction to President/Student Trustee-Elect and all members-elect of the Executive Cabinet.
13. Appoints and makes recommendations for committee chair positions.
14. Member of ASCC Finance Committee and Budget Development Committee.
15. Represents the ASCC for internal affairs.
16. Appoints persons to Cuesta College Standing Committees.
17. Serves as a member of the College Foundation and should plan school schedule accordingly.
18. Meets with the ASCC Advisor and the Vice President on a regular basis.
19. Meets on a regular basis either individually or in a group with Executive Cabinet members.
20. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
21. Serves as the Cuesta College Student Trustee for the San Luis Obispo County Community College Board of Trustees and should plan school schedule accordingly.
22. Must be a registered voter in San Luis Obispo County.
23. Shall be a resident of the Cuesta College District.
24. Attends all Board of Trustees meetings of the San Luis Obispo County Community College District and provides for Student Senate attendance at these meetings when necessary.
25. Shall have veto and appointment powers.
26. Attends Student Senate meetings and functions.
27. Is a non-voting member of Senate. When acting as Senate Chair, the President/Student Trustee may have a vote only in the event of a tie, by ballot, or to change the outcome of the vote.
28. Has demonstrated knowledge of leadership principles and meeting management techniques.
29. Must maintain Cuesta's standards for holding office.
30. May draft and make endorsements of additional Executive Cabinet, North County Student Board, and Senate positions.
31. Must be enrolled in Leader 62 on the San Luis Obispo campus.

Vice President

1. Presides over all Senate meetings as Chair, and is a voting member of Executive Cabinet.
2. Is a non-voting member of Senate except in the event of a tie, by ballot, or to change the outcome of the vote.
3. Takes over the duties of the ASCC President/Student Trustee in the event of his/her absence, or if a vacancy should occur.
4. Assumes the role of Vice Chair position on Student Community Liaison Committee (SCLC) or may appoint a designee.
   1. Shall assume the responsibility for Chair in his/her absence
   2. Shall maintain communication and perform support functions with Chair
   3. Shall work with committee chairs to accomplish objectives
   4. Shall keep oversight over all financial activities and funding for programs
   5. Shall coordinate media and publicity
   6. Shall plan transition and kick-off meetings
5. Shall appoint 2 additional members of Senate (it is recommended that one member be the ASCC President/Student Trustee) to SCLC.
6. Serves as Alternate Student Trustee for the San Luis Obispo County Community College Board of Trustees. Should attend all Board of Trustees meetings.
7. Works with President/Student Trustee and Advisor in preparation of Senate agenda.
8. Has demonstrated knowledge of leadership principles and management techniques.
9. Meets with ASCC President/Student Trustee and ASCC Advisor on a regular basis.
10. Must be a registered voter in San Luis Obispo County.
11. Shall be a resident of the Cuesta Community College District.
12. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
13. Serves as an ex officio member of ASCC committees.
14. Reports to the ASCC President/Student Trustee.
15. Oversees operations of student government as they pertain to Senate, i.e., finance, activities, clubs, and publicity.
16. Must be enrolled in Leader 62 on the San Luis Obispo Campus.
17. Must maintain Cuesta's standards for holding office.
18. Attends Student Senate meetings and functions.
19. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC Advisor.

Publicity Director

1. Responsible for coordinating and designing publicity for all ASCC-sponsored events at Cuesta College.
2. Responsible for working with the activities director and/or the event coordinator to carry out the design and implementation of publicity for each event.
3. Chairs and supervises the publicity committee.
4. Works with the publicity assistants (when available) and coordinators of the ASCC events on prioritizing and implementing requests for the posting of publicity.
5. Initiates purchase requisitions for publicity supplies.
6. Publishes the student government newsletter, The Quest on a monthly basis.
7. Works on promotional material with the outreach coordinator and/or the ASCC advisors.
8. Prepares public service announcements (PSAs) for all ASCC activities and submits them to the Cuesta College director of public information.
9. Meets periodically with staff at the campus newspaper (The Cuestonian), and submits Student Senate news, club news, and other campus news to The Cuestonian.
10. Voting member of Executive Cabinet and Student Senate.
11. Works closely with the Student Life and Leadership staff on coordinating requests for use of the marquees and rolling signboards.
12. Responsible for managing publicity budget.
13. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
14. Attends Student Senate meetings, Executive Cabinet meetings, and ASCC functions.
15. Demonstrates knowledge of working with people. Some computer and/or graphics knowledge desirable.
16. Must maintain Cuesta's standards for holding office.
17. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC advisor(s).
18. Must be enrolled in Leader 62 on the San Luis Obispo campus.
19. Works in conjunction with the Outreach Coordinator.
20. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
21. Reports directly to the ASCC President/Student Trustee.

Outreach Director

1. Will be the appointed student at large to represent Cuesta College at the Student Community Liaison Committee (SCLC).
   1. Shall assume the responsibility for vice chair in his/her absence and take on all responsibilities therein.
2. Serves as a liaison between the Public Information office and ASCC.
3. Meets with the Cuesta College director of Public Information on an ongoing basis for publicizing events via off-campus media.
4. Provides public information to the campus and community as it relates to ASCC.
5. Works with the Student Life & Leadership staff to coordinate on-campus tours for prospective students and visitors.
6. Coordinates displays, handouts, and giveaways to be available at outreach activities.
7. Serves as a liaison between the Counseling Department and ASCC for scheduling high school outreach activities.
8. Chairs and supervises the Outreach Board and its goals.
9. Coordinates ASCC promotional materials with the assistance of the Publicity Director and/or the ASCC advisor(s).
10. Involves ASCC in attendance at community events that promote Cuesta College, ASCC, and the Student Life & Leadership program.
11. Is a voting member of the Executive Cabinet and Senate.
12. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
13. Attends Student Senate meetings, Executive Cabinet meetings, and ASCC functions.
14. Demonstrates knowledge of working with people. Some computer and/or graphics knowledge desirable.
15. Must maintain Cuesta's standards for holding office.
16. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC advisor(s).
17. Must be enrolled in Leader 62 on the San Luis Obispo campus.
18. Works in conjunction with the Outreach Coordinator.
19. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
20. Reports directly to the ASCC President/Student Trustee.

Clubs Commissioner

1. Monitors, on a monthly basis, status of voting clubs, verification of membership, and Advisor reports.
2. Introduces new or renewing clubs to Senate.
3. Provides orientation (working with ASCC Advisor) to all club representatives to Senate informing clubs on how the ASCC works, their privileges in Senate, and other relevant issues.
4. Monitors attendance of club representatives at Senate and notifies the Senate when a club representative misses three (3) consecutive or five (5) cumulative meetings within the same semester.
5. Organizes and chairs monthly meetings with club representatives.
6. Oversees Club Development fund with the ASCC Finance Director, and works with club representatives on dissemination of funds (refer to Club Development Bylaws).
7. Organizes club fairs to raise money or promote membership in clubs.
8. Updates the ASCC club list each semester as necessary, as well as ensures that club packets are available and complete.
9. Serves as a liaison between clubs (especially non-voting clubs) and the ASCC through weekly reports of club happenings.
10. Promotes club success and development through various creative means.
11. Is a voting member of Senate and Executive Cabinet.
12. Has demonstrated knowledge of working with groups and planning events.
13. Must maintain Cuesta's standards for holding office.
14. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC budget.
15. Undertakes other responsibilities as requested by the ASCC President/Student Trustee and/or ASCC Advisor.
16. Must be enrolled in Leader 62 on the San Luis Obispo campus.
17. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
18. Reports directly to the ASCC President/Student Trustee.

Finance Director

1. Coordinates the preparation of the Budget Expenditure List.
2. Prepares the ASCC annual budget and organizes the meetings with the Budget Development Committee.
3. Presents to the Student Senate the weekly Budget Expenditure List.
4. Approves ASCC purchase requisitions as appropriate.
5. Advises the ASCC President/Student Trustee concerning finances.
6. Works with Leadership Secretary and Comptroller on maintaining accurate files on check registers, financial statements, and copies of purchase requisitions of the Student Senate.
7. Presents financial reports on activities as appropriate (other than monthly report).
8. Supervises the purchase of ASCC equipment and supplies.
9. Attends ASCC functions as requested to monitor money matters.
10. Supervises ASCC fund raising activities.
11. Supervises sale of ASCC special event tickets and/or items and prepares related financial reports.
12. Undertakes other Student Senate responsibilities as requested by the ASCC President/ Student Trustee and/or ASCC Advisor(s).
13. Is appointed and voting member of Executive Cabinet and Senate.
14. Chairs the ASCC Finance and Budget Development Committee.
15. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
16. Oversees ASCC Club Development funds with Clubs Commissioner.
17. Works with the Historian (if available) to create a budget for that position. The budget must be presented to Senate each May prior to the following fiscal year.
18. Is a member of Cuesta College Planning and Budget standing committee, or consult with ASCC President/Student Trustee to appoint an alternate.
19. Has demonstrated knowledge in mathematical computations and accounting principles and procedures.
20. Attends Student Senate meetings and functions.
21. Must maintain Cuesta's standards for holding office.
22. Must be enrolled in Leader 62 on the San Luis Obispo campus.
23. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
24. Reports directly to the ASCC President/Student Trustee.

Activities Director

1. Oversees all social and educational activities sponsored by the ASCC on campus with Programming Committee, specifically:
   1. plans with clubs or organizations when requested;
   2. supervises ongoing programs;
   3. makes sure that the responsibility for the specific event is completed;
   4. plans with ASCC Social Club supervisor and attendant staff the coordination of activities with the Social Club and ASCC; and
   5. reports on activity to Student Senate and ASCC Advisor.
2. Responsible for presenting ASCC activities calendar budget along with Social Club activities calendar budget each semester.
3. Chairs and supervises the Programming Committee.
4. Supervises all purchase requisitions and facilities requests for speakers and performers sponsored by Student Senate at least two weeks in advance of the event.
5. Maintains a running inventory and price list of materials being purchased for a coming event and works closely with the Finance Director and ASCC Advisor(s) on use of funds.
6. Introduces guest artists at ASCC events as requested.
7. Works with Programming Committee to make necessary facility arrangements for events and other ASCC programs at least two weeks in advance.
8. Has demonstrated knowledge of working with groups and planning events.
9. Responsible for Activities Account budget.
10. Works closely with the Programming Committee and ASCC Advisor regarding contracts for bands, guest speakers, and rental of equipment.
11. Presents to Senate all activity planning subcommittees and members.
12. Attends, or provides ASCC representatives, at all ASCC-sponsored events on campus.
13. Insures that all contracts with guest artists are signed by an ASCC representative and the ASCC Advisor.
14. Prepares activities calendar each semester with the ASCC President/Student Trustee and the ASCC Advisor, as well as sketches out a plan at the Executive Cabinet Retreat.
15. Works closely with and supervises the Stage Manager on all technical needs, or appoints a designee.
16. Organizes and assigns duties and responsibilities pertinent to the activity that Senate has approved.
17. Appointed and voting member of the Executive Cabinet and Senate.
18. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
19. Attends Student Senate meetings and functions.
20. Must maintain Cuesta's standards for holding office.
21. Undertakes other responsibilities as requested by the ASCC President/Student Trustee and/or ASCC Advisor.
22. Must be enrolled in Leader 62 on the San Luis Obispo campus.
23. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
24. Reports directly to the ASCC President/Student Trustee

Secretary

1. Takes minutes of weekly Student Senate and Executive Cabinet meetings.
2. Types minutes of meetings and agendas in accordance with the Brown Act and provide copies before the next week's meeting.
3. Prepares all Senate handouts as directed by the President/Student Trustee (Executive Cabinet) and Vice President (Senate) and/or ASCC Advisor(s).
4. Undertakes other Student Senate responsibilities as requested by the ASCC President/Student Trustee, Vice President, and/or ASCC Advisor(s).
5. Is an appointed and voting member of Executive Cabinet.
6. Is a voting member of Student Senate.
7. Has demonstrated knowledge in clerical, word processing, and note-taking procedures.
8. Must attend all ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC budget.
9. Must be enrolled in Leader 62 on the San Luis Obispo campus.
10. Attends all Student Senate meetings and functions.
11. Must maintain Cuesta's standards for holding an ASCC office.
12. Reports to the President/Student Trustee and Vice President.

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