Programming Committee Bylaws
- Purpose
- To create, implement, and carry out campus activities, to provide Cuesta students with opportunities for growth through exposure to new and unique events; to be responsive, with respect to programming, to the needs and desires of a diverse student population; and to promote leadership, cooperation, and a sense of pride in the ASCC as well as in Cuesta College.
- Section 1.
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Responsibilities
- Clause 1.
- Within the first four weeks of each semester, the Programming Committee will develop an activity budget and calendar to be submitted by the Activities Director for approval by the ASCC Student Senate. (This budget will be working from the funding already appropriated by the Budget Development committee during the previous spring semester.)
- Clause 2.
- Upon approval of the activity budget and calendar, it is the responsibility of the Programming Committee to both plan and carry out approved activities (e.g., complete necessary paperwork, set up and tear down for activities, etc.)
- Clause 3.
- Prior to approval of an activity, the facilitator of that particular activity must complete and present to the Programming Committee a Proposed Project/Information form describing the activity in detail.
- Clause 4.
- At least one week (preferably two weeks) prior to the date of any scheduled event, the Programming Committee, via the Activities Director, must provide the Senate with all relevant information concerning that particular activity. This will be effected through the submittal of the Proposed Project/Information form.
- Clause 5.
- The Programming Committee must meet at least every other week. Frequency of meetings as well as times and locations must be arranged by the Activities Director with input from committee members.
- Clause 6.
- At the beginning of the spring term, the Programming Committee must both formulate a budget for the activities account and submit to the ASCC Budget Development Committee a Budget Request Form delineating specific line-item breakdowns for the activities account, 4010.
- Clause 7.
- The Programming Committee will be responsible for creating activities which fall within the scope of the specific line-item breakdowns in the activities account, 4010. For any proposed activities that fall outside of both the approved master calendar and the specified line items, the Programming Committee must seek approval through the normal money proposal process.
- Section 2.
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Qualifications/Eligibility Requirements of Committee Members
- Clause 1.
- Programming committee members (voting and non-voting) must meet the following requirements:
- Clause 1.a.
- Must be a Cuesta College student dedicated to (and enthusiastic about) providing high-quality programming for Cuesta students.
- Clause 1.b.
- Must pay the ASCC fee each semester during which the student is a Programming Committee member.
- Clause 2.
- In order to become a voting member of the ASCC Programming Committee, a student must satisfy both the above-mentioned criteria and the following:
- Clause 2.a.
- Voting committee members must complete an application and submit it to the ASCC Activities Director.
- Clause 2.b.
- Prior to appointment, voting committee members must go through an interview process. The selection committee will consist of the Activities Director, the ASCC President/Student Trustee or his/her designee, and at least three (3) ASCC Senators; the ASCC Advisor will be an ex officio member of the selection committee. In the event that three (3) Senators are unavailable, Senate can approve less Senate representation during the selection committee process.
- Clause 2.c.
- Based on the decisions of the selection committee, voting committee members shall be recommended to the Student Senate by the Activities Director. All voting committee members recommended by the Activities Director must then be ratified by the ASCC Student Senate.
- Clause 2.d.
- Voting privileges will be revoked after three (3) consecutive or five (5) cumulative absences, and any non-voting member can be recommended and approved for voting membership.
- Section 3.
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Committee Structure and Rules of Order
- Clause 1.
- The Programming Committee shall consist of a maximum of eleven (11) voting members, including the Activities Director, and an unlimited number of non-voting members. The ASCC Advisor shall be an ex officio member. No meeting can take place without the presence of the ASCC Advisor.
- Clause 2.
- Decisions are to be made by consensus. However, if consensus is unattainable, any voting member can request that the decision be taken to a vote. In such a case, the decision shall be made as prescribed in Robert's Rules of Order, with the exception that a two-thirds (2/3) majority will be necessary to pass any motion and that a quorum shall consist of at least three (3) voting members.
- Clause 3.
- The Activities Director shall chair the Programming Committee. He or she will also be a voting member of the Programming Committee.
Senate input August 24, 1995
Senate approval August 31, 1995
Ratified by Student Senate August 31, 1995
Senate approval August 31, 1995
Ratified by Student Senate August 31, 1995