Parental access to student information - Due to the rights of a student under the Family Education Rights and Privacy Act (FERPA), personally identifiable concerning their student cannot always be provided to a parent or family member regarding a students' record (grades, class schedule, etc.)

Rights & Privacy

As parents and family members you have a vested interest in how your student is performing academically, if your student has gotten into any "trouble" on campus, or what their class schedule might be to see their academic progress. Unfortunately those details cannot always be provided to those other then the student themselves due to the rights of a student under the Family Rights and Privacy Act (FERPA), also known as the Buckley Amendment. While there are exceptions to keeping this information private, the student, recognized as a matriculated student at Cuesta College is protected from their private information being shared publicly.

What this means for you as a parent or family member is that your student's protected information will not be as readily available as maybe it was in high school. The information below details what information is kept private, what constitutes public information, and essentially, what FERPA is in the higher education environment. For more information, see the Department of Education web site.

Notice to Students of Their Privacy Rights Under FERPA

In accordance with the Federal Family Educational Rights and Privacy Act of 1974 the campus procedures implementing the Cuesta College policies which apply to the Disclosure of Information for student records, matriculated students at the Cuesta College campus have the right to:

  • Refuse to permit any or all of the categories of personally identifiable information to be designated as directory information with respect to themselves; Inspect and review the student's own records;

  • Request correction of the student's own records;

  • Grieve an alleged violation of privacy rights, as specified in this policy;

  • Have personally identifiable information contained in student records not be disclosed without a signed and dated written consent that specifically identifies:

    • The records to be disclosed,

    • The purpose of the disclosure, and

    • The party or class to whom disclosures are to be made

  • File with the United States Department of Education a complaint concerning alleged failures by Cuesta College to comply with the requirements of FERPA;

  • Be informed where copies of student records policies are located and obtain a copy.  

 

Confidentiality Of Financial Aid Records

All records and conversations between an aid applicant, his/her family and the staff of the Financial Aid Office are confidential and entitled to the protection ordinarily given a counseling relationship. Cuesta assures the confidentiality of student educational records in accordance with California Community College System rules, state, and federal laws including the Family Educational Rights and Privacy Act of 1974 (The Buckley Amendment - whose primary intent is to provide students access to their educational records and to limit dissemination of personally identifiable information without the student’s written consent) as amended.

As a rule, all currently enrolled and former students have the right to review their records to determine their content and accuracy. A student who wishes to obtain access to his/her financial aid record must complete and sign our Authorization to Release Information form.